If you are an IT professional, then the appeal of goofing around on the internet is always there. There’s social media and email which can take up hours all on their own. These productivity tips are how the IT professionals keep from being distracted but it they can apply to everyone.
Let Technology Help You
Taking notes is one key to staying on tasks and you can email yourself a reminder or to do list if you’re really busy so you don’t forget things. If something pops into your head while you’re away you’re your desk, you can jot it down in your notes app and know it will be there later. Another way you can allow technology to help you be more productive is by setting up a collaboration app where you can put up and track tasks with others you are working with. If you are saying the same thing over and over again in emails you can download something to save the last few text sentences you’ve copied and create templates. A good one is Windows clipboard which keeps up to thirty copied messages. This will save you from having to retype something later because you copied something else over it.
When you have a lot of contacts to keep up with an app can pull info for you from your emails and let you search based on things like their company instead of searching through names of people to find the one you need. There are programs that allow you to block all social media and other distractions while you’re working. Some of them are even set up where you can’t turn them off for a certain amount of time if you are tempted. You can also download a time tracking app to show you where you are spending the time you should be working. Get a to-do app that works for you. There are a lot of list making apps just find the one you like to put what needs to be done in, and use it.
Don’t Get Behind
You can stay on top of the updates to your software to make sure you aren’t missing out on anything that will make your life a lot easier. The newest versions of Windows do things the older ones can’t. Get a second screen. You can get so much more done when you have two screens because you don’t have to switch back and forth between your boss’s email and your spreadsheet. When you need to store things use the cloud so you can access it no matter where you are. This will allow you to get things done and be productive even when you aren’t in the office.
IT professionals know how to stay on task, and with these ten tips now you will too. Remember when you let social media distract you it takes away from your work so schedule the times you can be online and stick to those only.